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Ohio Association for Career and Technical Education

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ODE Office of CTE Update: WebXam, CTE-26 Apps, Quality Program Review

November 11, 2020 6:54 AM | Ohio ACTE (Administrator)

Guidance for Administering WebXam

As Ohio’s students and educators work through the unique challenges of this school year, many questions regarding state testing requirements have been raised, specifically regarding Career-Technical Education WebXams.

U.S. Department of Education (USED) Guidance

During the early days of the pandemic and related school closures, USED allowed states to seek one-year waivers from the Every Student Succeeds Act's testing and accountability requirements. The Ohio General Assembly subsequently passed emergency legislation canceling the spring 2020 administration of Ohio's State Tests. Accordingly, the Ohio Department of Education sought and received a federal waiver for the 2019-20 school year. USED has recently shared specific guidance clearly noting that states “should not anticipate such waivers being granted again” for the 2020-21 school year.

Considerations for Administering Fall State Tests and WebXam

Based on the current status of federal and state law, districts should be making plans for students to take the relevant state tests and end-of-course exams, including WebXam for the 2020-2021 school year. Due to technology and test security requirements, there is no option to remotely administer state tests or WebXam.

The Department emphasizes that districts first and foremost should be concerned about the safety of students and staff. Assessments should occur only if they can be administered safely. Safety may be determined locally at the student, teacher, building, district or county level depending on the circumstances. Districts should put forth a good faith effort to communicate with parents and students about the importance of assessments and the requirement to conduct testing on site. For districts operating with a hybrid model, plans for testing likely will depend on how many days students are in the building. Districts offering remote instruction should be considering creative options to have students on-site for relevant testing. Below are examples from three districts on how they plan to implement fall testing.

  • In one district, students attending remotely are being asked to contact their home schools to choose a testing time within the district’s five-day window. The plan is to test the students in socially distanced classrooms.
  • Another district is planning to bus remote learners (not during the normal route) to school on Wednesday and Thursday to test. These students will be tested in the gymnasium where they can practice safe social distancing.
  • One district currently has “remote Mondays” where all students, even those attending in the hybrid model, are at home. The district plans to bring in students and utilize the buildings to test their students in smaller groups.

Districts are encouraged to review the webxam test security rulebook and the Reset and Restart Education: Planning Guide prior to implementing district assessment plans. The Office of Career-Technical Education will continue to work collaboratively with the Center on Education and Training for Employment (CETE) to identify potential remote testing options for future school years.

CTE-26 Provider Application Window Now Open
The Office of Career-Technical Education has opened the Fiscal Year 2022-2026 program period for CTE-26 provider applications. The CTE-26 provider applications authorize schools to offer career-technical education programs in grades 7-12. Public districts and community and STEM schools may access the application for Career-Field Pathway, Career-Based Intervention, Family and Consumer Science/GRADS, and Industry Credential Senior-Only program applications by logging in to the OH|ID Portal.

The application window for the FY22-26 program period closes March 1, 2021, for all new and renewal career-technical education provider applications. Renewals are only for those approved applications that will expire at the end of the FY17-21 program period. All CTE-26 provider applications renew on the year they expire.

Please visit the CTE-26 process page for additional resources. For technical assistance while applying, schools and districts may contact their Ohio College Tech Prep Regional Centers.

Career-Technical Fiscal Year 2020 Quality Program Review Data and Survey Now Open
The Office of Career-Technical Education has published the Fiscal Year 2020 Quality Program Review report card data and survey. District superintendents and superintendent designees may access this information through the CTE-26 web application by logging in to the OH|ID Portal.

For directions on how to access and complete the FY20 Quality Program Survey, please review the CTE Program Review Resources.


Ohio Association for Career and Technical Education

38 Commerce Park Dr. Suite D, Westerville, Ohio
(614) 890-ACTE (2283)
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